Generalized Secrets of Time Management

Elianna Hyde Posted by Elianna Hyde, Guest Contributor, Freelancer.

Generalized Secrets of Time Management

Torronto School of Management

Employers want employees who have good time management skills today. This means knowing how to work efficiently, making optimal use of your time when you're at work. By saving time and being more productive and efficient, employees save their employers money. It's also good because these employees show they truly understand how to focus on what's important and time sensitive while limiting the time they waste on non-essential tasks. With this in mind, here are some tips that will help you become more time efficient.

Urgent Vs. Important

Differentiating between what's important and what's urgent is a vital part of prioritizing. After all, you can't expect to do everything all at once. So, by prioritizing well you'll know how to get everything done in an order that makes sense.

When you're ready to prioritize things, there are a few considerations you must make. These include:

  • When does each task need to be completed by?

  • How long will it take to carry out the task?

  • How important is this task to other people in your business?

  • What will happen if you don't complete the task?

  • Will the task be interrupted by the need to wait for someone else?

Fortunately, there are a couple of tools that will help you with prioritizing your skills. These include:

  • Basecamp costs around $149 per month but it's well worth it. This is a great way to keep track of your project's information, collaboration, and communication. With it you won't miss any more emails or deadlines. You also don't have to worry about losing any files.

  • Jira's price starts at $100. It's an issue management platform that's great for teams who want to easily manage their issues throughout the entire lifecycle. What's nice about this software is it's very customizable so you can tailor it to fit your needs, regardless of what they are. This is particularly useful for anyone who's working in the software development business because it lets you track and manage your development efforts.

Rule Over Your Email

According to Skills, You Need, we all have times of the day when we're better equipped for handling certain tasks. When you know you can truly focus on the work at hand, make sure you don't interrupt your concentration by checking email. Instead, remember that email actually exists to help you remember things so you can read through it when you're struggling to concentrate. Reading through funny emails isn't urgent or important, make sure you get things that fall into these categories done before reading your email.

Make sure you create specific times to respond to your email. At the same time, your goal should be to only read each email once when possible. Of course, this is difficult many times because you don't know when someone will reply with an answer you need.

Also, in order to save your time and be more efficient, you can make use of web conferencing technique. There are many software through which you're able to share your screen with those whom you're communicating, for instance, you can use UberConference. This makes communicating with these people easier so that you remain in control of your time and can make proper use of it.

Make A To-Do List

When you create a to-do list that's properly prioritized and integrated with your schedule you're much less likely to forget about something that's important. Alison Doyle also says these are a great way to help you focus on what needs to be done. This helps you maintain your focus better and without spending a lot of energy in doing so. For this reason, it's easy to feel exhausted and overwhelmed by remembering these things thanks to the amount of brain power that's required to do so.

While you could easily make a to-do list on a piece of paper or a whiteboard, it's easy to lose pertinent information if you do things this way. You may even accidentally erase something before you're ready to do so. Fortunately, there are a couple of tools here you can use to stay on top of everything you need to do so you never forget another important event. These include:

  • Google calendar is free for you to use. It's great for anyone who has a Google account because you can use it on your phone or download the app for on your phone. You can then use it to keep track of all of your important events or activities. Simply set up times when things must occur on a specific date then allow Google to set off an alarm that warns you when an event is about to occur. It'll even give you some time to prepare right before the event is about to occur so you can do whatever is necessary for preparation for the event.

  • Todoist is an app that costs you about $30 per year. It's a great way to organize your work tasks, personal lives, schoolwork and everything else that's going on in your life. This software has a really simple interface but it's packed full of some really robust features. All of this works together to help you meet those goals that are really important to you.

There's no doubt that soft skills like time management are in high demand today. This is why when you go on a job interview you should expect them to ask questions to assess your abilities in this area. Of course, if you're also responsible for managing a team the person who's interviewing you will also ask you about time management for your team. Make sure you're ready for these types of questions so you can respond by providing them with specific examples of how you've successfully manage your workload in the past. Hopefully you've learned about some great new examples of this here so you can see how they'll benefit you and possibly tell your employer about them so you can start utilizing them in your workplace in the near future.